Summary/Objective

The Safety Coordinator/Administrative Assistant position's primary responsibility is for facilitating compliance with occupational health and safety guidelines. The main goal will always be to ensure a safe working environment and prevent any injuries and accidents. This position is part of the admin team and will perform a wide range of administrative tasks supporting the organization.

Safety

• Plan and implement OSHA policies and programs.
• Acts safety committee lead, planning and facilitating quarterly meetings
• Advise and lead employees on various safety-related topics.
• Review existing policies and procedures.
• Adhere to all the rules and regulations.
• Work with HR to set up a new employee onboarding process for safety.
• Plans, implements, and tracks training requirements for all employees.
• Implement and support COVID-19 protocols and guidelines to support all employees' health and safety and maintain compliance with all regulatory agencies.
• Support project safety initiatives
• Professionally greet and assist clients and guests visiting the office.
• Compose, type, or edit general correspondence, memos, charts, tables, graphs, technical reports, etc.
• Manage meeting preparations, including setting up conference rooms and catering.
• Monitor fax server and route faxes appropriately.
• Process mail and prepare UPS and Fed-Ex packages for pick up.
• Bind reports and make copies as needed.
• Order office supplies.
• Make travel arrangements.
• Set up filing systems.
• Assist with coordination of social activities for the Portland office.
• Perform other duties as assigned.

Administrative

• Professionally greet and assist clients and guests visiting the office.
• Compose, type, or edit general correspondence, memos, charts, tables, graphs, technical reports, etc.
• Manage meeting preparations, including setting up conference rooms and catering.
• Monitor fax server and route faxes appropriately.
• Process mail and prepare UPS and Fed-Ex packages for pick up.
• Bind reports and make copies as needed.
• Order office supplies.
• Make travel arrangements.
• Set up filing systems.
• Assist with coordination of social activities for the Portland office.
• Perform other duties as assigned.

Competencies

To excel in this position, you possess the following skills, experience, and background:

• Intermediate skills in Microsoft Office.
• Intermediate skills in Excel.
• Ability to multi-task.
• Excellent written and oral communication.
• Enthusiastic, energetic, team-oriented individual.
• Professional appearance.
• Position continually requires demonstrated poise, tact, and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Understanding of legal and health guidelines
• Prior experience in professional services a plus
• High school diploma or equivalent required.
• Experience working outdoors highly preferred.
• One year of safety experience preferred.
• 1-2 years of office or safety experience preferred.

Required Education and Experience

• High school diploma or equivalent required.

Preferred Education and Experience

• Experience working outdoors highly preferred.
• One year of safety experience preferred.
• 1-2 years of office or safety experience preferred.