23 days old

Executive Assistant - Fixed Term

Boston, MA 02212
  • Jobs Rated
PwC/LOS Overview
PwC is a network of firms committed to delivering quality in assurance, tax and advisory services.

We help resolve complex issues for our clients and identify opportunities. Learn more about us at www.pwc.com/us.

At PwC, we develop leaders at all levels. The distinctive leadership framework we call the PwC Professional (http://pwc.to/pwcpro) provides our people with a road map to grow their skills and build their careers. Our approach to ongoing development shapes employees into leaders, no matter the role or job title.

Are you ready to build a career in a rapidly changing world? Developing as a PwC Professional means that you will be ready
- to create and capture opportunities to advance your career and fulfill your potential. To learn more, visit us at www.pwc.com/careers.

It takes talented people to support the US firm of the largest professional services organization in the world. Not all of us work directly with external clients. Some of our best people choose to apply their talents inside PwC.

As part of Internal Firm Services, you're serving an organization on par with many of our external clients. Our Internal Firm Services team consists of first-rate marketers, human resource professionals, computer technologists, knowledge managers, accountants, financial planners, administrators and leaders. Internal Firm Services staff are the people who make it work for the people who make it work for our clients.
Job Description
Administrative Services offers services to client service staff so they can focus on delivering the PwC Experience to our clients.

Administrative Services has a broad range of roles including the leadership team, Executive Assistants, Administrative Support Concierge (ASC), myAdminConcierge (mAC) in Tampa and PwC office/client based, Dual Support Specialists (DSS), Office Services, Document Production, Records Management, Meeting and Events, and Project Management.

Executive Assistants provide administrative support to Partners and client service Managing Directors. They are the "single point of contact" for the administrative (arranging travel, scheduling meetings, preparing agendas, responding to routine correspondence, maintaining records or files, responding to visitors and telephone calls) needs of assigned internal customers and provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork.
Position/Program Requirements
Basic Qualifications:

Must be able to demonstrate Microsoft Office Suite (Word, Excel PowerPoint) proficiency levels consistent with the firm's standards

Minimum Year(s) of Experience: 1

Minimum Degree Required: High School Diploma or GED

Degree Preferred: Associate's degree or Bachelor's degree

Knowledge Preferred:

Demonstrated ability to:

- Anticipate and resolve issues;

- Identify 'value add' opportunities and deliver administrative support in a proactive manner;

- To work on multiple projects in a demanding and dynamic environment;

- Work independently with minimal supervision and deliver quality;

- Resolve complex and often non recurring problems with assistance; and,

- Self motivate and maintain confidentiality.

Skills Preferred:

Demonstrated ability to:

- Professionally communicate with clientele;

- Respond timely to all communications with clear, concise and appropriate language to the intended recipient(s); emails are formatted, streamlined and effective;

- Drafts, proofreads, attaches appropriate documentation and completes work within designated timelines;

- Anticipates and informs Partner/Managing Director of changes related to meetings or calls and adjusts calendars accordingly;

- Accepts or declines meeting invites on Partners/Managing Directors behalf based on knowledge of their scheduling preferences and priorities;

- Monitors schedule throughout the day and updates as needed; Notifies Partners/Managing Directors of any schedule changes;

- Initiates contact with client to set up meetings or activities requested by Partner or Managing Director;

- Receives and responds to client requests with Partner and/or Managing Director knowledge and approval;

- Provides a detailed itinerary of travel arrangements, destination locations, addresses, phone numbers, meeting times, meal arrangements, car services requirements, etc.;

- Maintains updated Travel Profiles for support recipients and confirms that travelers have necessary documentation;

- Assists Partners and/or Managing Directors on how to effectively input their time;

- Reconciles expense reports and information to Amex statements and obtains the proper receipts for expense report submission;

- Thoroughly understands trip components in order to accurately complete T&E.;

- Works across multiple functions and teams to resolve time or expense matters, including using the Time and Expense Transfer Database to move time and expense submissions;

- Reserves rooms, catering, sends calendar invitations and manages responses for events;

- Proactively anticipates administrative support that should be provided; and,

- Maintain working relationships with key contacts to resolve issues timely.


Jobs Rated Reports for Executive Assistant

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Executive Assistant - Fixed Term

Boston, MA 02212

Share this job

Executive Assistant - Fixed Term

Boston, MA

Separate email addresses with commas

Enter valid email address for sender.

Join us to start saving your Favorite Jobs!

Sign In Create Account
Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
Very Poor
Powered ByCareerCast