24 days old

Administrative Services Assistant

Lexington, KY 40507
Posting Details

Job Title Administrative Services Assistant
Requisition Number RE34455
Working Title Assistant to Business Officer and Department Chair
Department Name 8H007:Biomedical Engineering
Work Location Lexington, KY
Grade Level 42
Salary Range $17.07-27.31/hour
Type of Position Staff
Position Time Status Full-Time
Required Education


Click here for more information about equivalencies: http://www.uky.edu/hr/employment/working-uk/equivalencies
Required Related Experience

4 yrs

Required License/Registration/Certification
Physical Requirements
Sit at a computer workstation for extended periods of time, repetitive motion. On occasion may lift/handle objects up to 25 pounds.
Monday through Friday; 8:00 a.m. – 5:00 p.m. (40 hours/week).
Job Summary
The F. Joseph Halcomb III, M.D. Department of Biomedical Engineering is seeking an Assistant to the College Business Analyst and Department Chair. The candidate selected for this position will assist with critical responsibilities that support the College Business Analyst and Department Chair. This position will work closely with the College Business Analyst in payroll and labor distribution reporting, assist with monitoring student payroll and run reports to ensure efficient and timely processing. Prepare and process procurement card expense reports. Create SRM Shopping Carts/Ariba purchases; place procurement card orders/purchases. Create PRD’s, assist with creating/processing JV’s as needed. Assist the department’s seminar series coordinator with seminar speakers’ travel/lodging accommodations, make reservations for guest parking on campus; gather and guest/seminar speaker abstracts for posting to the department and College of Engineering’s weekly calendar. Assist faculty, staff and students with travel requests — books flights and hotels as needed. Assist the College Business Analyst with reconciliation of all cost centers for the department. Office core responsibilities to include: Assist with day-to-day operations as needed, provide reception for the department’s main office. Acts as the department’s safety lab liaison with BioRaft. Make reservations for the department/Grehan conference rooms as requested. Take and distribute BME Faculty Meeting minutes. Process and schedule Surplus requests. Report rubrics for student seminar presentations. Process annual space and equipment inventories.

The successful candidate will have excellent organizational, customer service and communication skills, the ability to multitask with strong attention to detail, the ability to prioritize projects, and maintain accuracy. This person will be one of the first points of contact for the department.

The University of Kentucky considers the health, safety and well-being of our entire community to be a top priority. In alignment with this priority, all new hires must provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. For areas that fall under the federal CMS mandate, start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted.
Skills / Knowledge / Abilities
Microsoft Office Suite (proficiency in Microsoft Excel), SAP, Tableau, Pivot Tables, Zoom.
Does this position have supervisory responsibilities? No
Preferred Education/Experience
Deadline to Apply 06/22/2022
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. 

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. 

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.


Posted: 2022-06-10 Expires: 2022-07-10

Career Employment at UK

UK offers fulfilling careers in diverse fields supporting our teaching, research and health care missions. We also offer a compelling benefits package, including a generous retirement savings match and a supportive work environment distinguished by a respect for the unique work-life needs of every individual. Our culture of learning also provides tremendous support and resources for ongoing education, training and development. 

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Administrative Services Assistant

University of Kentucky
Lexington, KY 40507

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